Questions to Ask a Wedding Planner / Coordinator
by Sasha Souza | Photo by Markus Winkler on Unsplash
How long have you been a wedding coordinator?
- Did you start your business from scratch or did you buy a business already setup?
- Is this your full-time job or a part-time job?
- If it’s part-time, what is your other job?
- What did you do prior to being a wedding coordinator?
- Do you only work to plan weddings and special events or do you also work as a concierge?
- How many full-service weddings to you personally coordinate each year?
- How many wedding day only weddings do you coordinate each year?
- What type of formal training have you had?
- Are you a member of any major bridal or wedding/special event trade associations (ABC, June Wedding, Inc, ACPWC, AFWPI, ISES)?
- Do they require that you have formal training each year for membership or do you simply pay them dues?
- Do you employ other people to help you plan events?
- How many hours do they work with you a week?
- How many event managers do you bring with you to a wedding?
- Is there an extra charge for additional staff?
- Do you personally attend every wedding?
- What if you become ill or cannot come to the wedding? Who will stand in for you?
- Do you charge for an initial meeting?
- If you charge for the initial meeting, is it applied to my cost of coordination should we hire you?
- Do you accept commissions, kickbacks, or professional discounts from any vendors you refer?
- Do you sell wedding invitations?
- What discount do you give off the cost of wedding invitations?
- What is the largest wedding you’ve managed?
- Give me five adjectives which describe yourself
- Who signs the vendor contracts? Do we pay you the fee for the entire event and then you pay each vendor or do we contract with vendors separately?
- Are you present at all vendor meetings?
Do you come to the tasting? - How many hours does it take you to plan a wedding?
- How many hours are included with your package?
- Do you make initial contact with all referred vendors and check price and availability or do you give us a list of vendors for us to call?
- How many hours are you on site the day of the wedding?
- Do you help with setup and tear down?
- Will you help with the processional and recessional?
- Will you bring an emergency kit?
- Describe the best wedding you’ve ever managed. Why was it the best wedding?
- Do you charge for expenses or travel?
- What is the average amount?
- What is your coordination fee?
- Does the fee include the day of the wedding?
- Do you charge hourly, a flat rate or a percentage of my overall budget?
- How are the payments structured? When are they due?
- What is the amount of the initial deposit?
- What is your refund policy in case of cancellation?
- What won’t you help with?
- Are you present at the rehearsal?
- Will you set up the personal items on each of the place settings?
- Describe the most difficult wedding you’ve managed and why was it difficult?
- Describe some problems you’ve had with vendors not fulfilling their contract and how you handled it.
- Will you help design the overall theme, decor, and flow of the wedding ceremony & reception?
- Will you provide me with a detailed budget outline?
- Will you assist with lodging arrangements for our out of town guests?
- A question to ask yourself: Has the wedding coordinator addressed your personal concerns satisfactorily?
By Sasha Souza www.the-whole-shebang.com
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